Scaling Without Losing the Personal Touch
Soul Ace Coaching
A life coach wanted to serve more clients without losing the personal connection. We built a client portal with session management, progress tracking, and AI-assisted journaling. Clients feel supported between sessions.
At a Glance
Key results and metrics from this project.
The Challenge
The coach was maxed out at 20 clients. Scheduling was a nightmare, session notes were scattered across notebooks and apps, and clients wanted more support between sessions. Scaling meant sacrificing the personal touch that made coaching effective.
The Solution
What we built to solve the challenge.
- Client dashboard with goal tracking
- Session scheduling and reminders
- AI-powered journaling interface
- Progress visualization and milestones
- Session notes and history storage
- Calendar integration (Google, Outlook)
- Secure client data management
- Payment and package tracking
- Journaling prompts based on session themes
- Progress insights and pattern detection
- Session prep summaries for coach
- Automated check-in messages
Key Capabilities
Technology Stack
The Business Impact
Measurable results and transformation.
The platform tripled client capacity while improving engagement by 80%. AI-assisted journaling keeps clients supported between sessions, and session prep time dropped 40% with automatic context summaries. Retention improved 35%.
Related Projects
Similar work you might find interesting.
Ready to Build Something Like This?
Let's talk about your project. Free strategy call, no pressure.